Email & Telegram notifications

Your site needs to reach people — password resets and contact replies go out by email, while you want to hear about new reports and messages the moment they land. TubePress handles both: transactional email through the provider of your choice, and instant pings over Telegram.

This page covers configuring outbound email and SMTP, customising the transactional templates, wiring up Telegram alerts, and the DNS records that keep your mail out of the spam folder. The first three live under Settings → Advanced.

Transactional email & SMTP

Open Settings → Advanced → Email to set up delivery. Start with the contact email — it receives contact-form submissions, report alerts and your test emails, and falls back to your admin account address if left empty. Then pick a mail provider:

Set a From email and From name for every message, then click Send test email to confirm the configuration end-to-end before relying on it. Save your changes first — the test uses the saved settings and sends to your contact email.

Email templates

Every automatic message is a customisable transactional template, managed from the Email types screen. There are three:

Each can be switched on or off, or expanded to override its subject and HTML body, with a live inbox preview that renders the email in both desktop and mobile widths using sample data and your branding. Leave a field empty to keep the built-in default. Placeholders such as {name}, {site_name} and {reset_url} are filled in automatically — click any placeholder chip to copy it.

Telegram notifications

For instant alerts, connect a Telegram bot under Settings → Advanced → Telegram. You need two values:

1. Message @BotFather in Telegram and send /newbot to get a bot token.
2. Start a chat with your new bot (or add it to a group) and send it a message.
3. Open https://api.telegram.org/bot<token>/getUpdates and copy the chat id from the response.
4. Paste both in, save, and hit Send test message.

A personal chat id is a positive number; a group or channel id starts with -100. The test message uses whatever is currently in the form, so you do not need to save first. Then choose which events ping you:

Telegram is usually the easiest way to stay on top of reports and messages without watching your inbox.

Deliverability

Sending email is easy; landing in the inbox takes a little DNS work. Whatever provider you use, publish these records for your sending domain:

• SPF — authorise your provider's servers to send as your domain.
• DKIM — let your provider cryptographically sign your mail (they supply the key to publish).
• DMARC — tell receivers what to do with mail that fails the checks, and get reports.

A few practical rules go a long way: send from a real address on a domain you control, make the From email match the domain you authenticated, and prefer SMTP or a transactional API over PHP mail() for anything that must arrive. Most providers will not deliver until the From domain is verified in their dashboard.

Next steps